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Free diagnostic tool
What is admin actually costing you this year?
Two minutes, no email required, just drag the slidersChoose the closest match, or build your own
Each one is a conservative estimate to start from. Pick the closest match, then adjust any slider to fit your own numbers.
Nothing you enter is sent anywhere or saved. It all stays in your browser.
Customized
1. Baseline business context
People handling admin/ops
Billable rate or owner time
2. Weekly admin load (per person)
Specs, supplier costs, custom proposals, follow-ups
WhatsApp phone tag, subcontractor dispatch, calendar sync
Reconciling dockets, Xero/QuickBooks entry, chase emails
Repetitive first-touch messages, lead qualification, triage
Total estimated admin per person:
14 hrs/week
Annual operational impact
Total admin time
2,016hrs/yr
Annual drag
£90,720
Target recoverable capacity (60%)
£54,432
Value of billable capacity or margin unlocked annually
Working days saved:
~161 days/yr
- Zero complex enterprise software or multi-year vendor lock-in.
- A person always checks: your team stays in control of every final decision.
Book a review & recommendations call
A short review that pinpoints your #1 friction point, with an actionable fix.
How to use this calculator
- Pick the business type closest to yours. Each one loads a conservative estimate we've put together for that kind of business, so you've got a sensible starting point rather than a blank form.
- Adjust the sliders to match your business. Change the numbers to match your business: team size, hourly rate, and hours spent on each task. Once you do, the results become yours, not ours.
- Read what it adds up to. You'll see the total hours and cost that admin takes out of your year, and what's realistically recoverable if the repetitive parts were automated.
- Decide if it's worth a conversation. If the recoverable figure looks big enough to care about, book a review and we'll pinpoint where to start.